HR Coordinator

Responsibilities for this Position

Location: Madrid, ES, 28033
Flexible Work Arrangement: Onsite
Career Level: Professional
Requisition Id: 4047


Position Summary

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers' journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

We are looking for a detail-oriented and service-minded HR Coordinator to support key aspects of the employee journey, with a strong focus on onboarding, applicant data management, contracts, and internship coordination.

Main Responsibilities

• Support the end-to-end onboarding process, including document collection, welcome sessions, and system setup.
• Manage applicant data and ensure accurate handling of documentation throughout the hiring process.
• Prepare employment contracts, internship agreements, and related administrative documentation.
• Coordinate internship programs, acting as a liaison between managers, interns, and external partners.
• Optional: be the back-up for payroll-related tasks such as data preparation and verification, in collaboration with the external payroll provider.
• Serve as a key point of contact for employees regarding HR administrative matters.
• Ensure compliance with internal policies and local labor regulations.

Minimum Requirements

• HR Bachelors degree with strong understanding of global HR processes.
• 3-4 years of experience in HR administration or a similar role.
• Proficiency in SAP SuccessFactors or similar HRIS is a plus.
• Strong knowledge of Spanish payroll. Knowledge of payroll in other countries will be a plus.
• Fluent in both French and English, with excellent written and verbal communication skills in both languages.
• Strong organizational skills, with the ability to manage multiple priorities in a dynamic environment.
• Accurate, dependable, and collaborative, with a proactive and open mindset.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Jet Aviation, where individuals are hired, employed, recognized, and advance based upon their individual skills and abilities and without regard to an individuals race, color, national origin, age, religion, physical or mental disability status, sex, gender, sexual orientation, gender identity or expression, transgender status, genetic information, marital status, pregnancy (including childbirth, lactation and related medical conditions), status as a protected veteran or any status or characteristic protected from employment discrimination under applicable federal, state and local laws (EEO status). This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, compensation, benefits, promotions, termination, layoff, recall, transfer, and opportunities for training and advancement.

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