Executive Assistant

Responsibilities for this Position

Location: Singapore, SG, 797799
Flexible Work Arrangement: Onsite
Career Level: Executive
Requisition Id: 5321


Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers' journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

Position Summary

The Executive Assistant (EA) provides high-level administrative and operational support to the SVP, Asia Pacific of an aviation organization. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and projects in a highly regulated, safety-critical industry. The EA will act as a trusted partner to the SVP, Asia Pacific , ensuring efficient communication and coordination across all levels of the business.

Main Responsibilities

Executive Support:
Manage SVP, Asia Pacific 's calendar, schedule meetings, and coordinate international and domestic travel, including compliance with aviation security protocols.
Prepare agendas, briefing materials, and presentations for board meetings, regulatory reviews, tradeshows and industry conferences.
Prepare meeting minutes and actions arising from key leadership meetings.
Handle confidential correspondence and documents with discretion.

Communication & Liaison:
Serve as the primary point of contact between the SVP, Asia Pacific and internal/external stakeholders, including aviation authorities, airline partners, and regulatory bodies.
Draft and review emails, reports, and official communications on behalf of the SVP, Asia Pacific

Project Coordination:
Assist in tracking strategic initiatives related to fleet management, safety compliance, and operational efficiency.
Support SVP, Asia Pacific in preparing for audits, compliance checks, and aviation authority meetings.

Industry Engagement:
Coordinate SVP, Asia Pacific's participation in aviation forums, trade shows, and regulatory discussions.
Maintain awareness of industry trends and provide relevant updates to the SVP, Asia Pacific

Office Management:
Oversee administrative tasks related to the SVP, Asia Pacific's office.
Maintain organized filing systems for regulatory documents and ensure timely retrieval.
Prepare the facility and coordinate all logistics for VIP visits, including hospitality.
Plan and organize senior leadership meetings in the APAC region.

Minimum Requirements

Bachelor's degree in Business Administration, Aviation Management, or related field preferred.
Good communication skills
Common courtesy and customer orientation
Pro-active approach and ability to anticipate needs
Flexibility to work outside standard hours and travel when necessary.
Strong understanding of safety and compliance culture in aviation.

Desired Characteristics

Minimum 5 years of experience supporting senior executives, ideally in aviation or a highly regulated industry.
Strong proficiency in MS Office Suite and digital collaboration tools.
Excellent communication skills (written and verbal) and professional demeanor.
Ability to handle sensitive information with integrity and confidentiality.
Highly organized, detail-oriented, and proactive problem solver.

Strong personal values corresponding with Jet Aviation values (Trust, Honesty, Alignment, Transparency)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment

The employee must be able to work in both a heavy maintenance environment and in upscale customer areas. The noise level in the work environment is usually moderate with occasional high volume when aircrafts arrive/depart. The employee is frequently exposed to vibration. Occasional fuel fumes may permeate the workplace. Employee must be willing and able to work in all types of weather conditions. The noise level in the work environment is usually loud. The Hangar environment may be extreme hot and cold during certain seasons of the year.

If you are interested in a multicultural, challenging and innovative working environment and your profile matches our requirements, we are looking forward to receiving your online application in English.


Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Jet Aviation, where individuals are hired, employed, recognized, and advance based upon their individual skills and abilities and without regard to an individuals race, color, national origin, age, religion, physical or mental disability status, sex, gender, sexual orientation, gender identity or expression, transgender status, genetic information, marital status, pregnancy (including childbirth, lactation and related medical conditions), status as a protected veteran or any status or characteristic protected from employment discrimination under applicable federal, state and local laws (EEO status). This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, compensation, benefits, promotions, termination, layoff, recall, transfer, and opportunities for training and advancement.

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