Administrative Services Senior Partner (Senior Administrative Assistant)

Responsibilities for this Position

Administrative Services Senior Partner (Senior Administrative Assistant)

US-CA-Folsom

Job ID: 2024-31162
Type: Full Time
# of Openings: 1
Category: Administrative and Support Services
Folsom, CA

Overview

General Dynamics Ordnance and Tactical Systems (GD-OTS), a premier provider to the US Department of Defense and allied nations, is seeking an Administrative Services Senior Partner to join our Folsom, California team. This role offers administrative support to the location leadership and overall team.

We are committed to supporting the mission of the warfighter. Our products can be found with every U.S. military branch and with our allies around the world. Given the nature of our work and our organizations ethos, we value trust, honesty, alignment, and transparency.

Whether youre just starting out on your career journey or are an experienced professional, we offer a comprehensive total rewards package that includes healthcare, wellness, retirement, work/life balance benefits, career development and recognition programs.

*We are on a 9/80 schedule (9 hour days Monday - Thursday, alternating Fridays off, opposite Fridays 8 hour days). This is a full-time on-site position. This role will start out as a temporary position with the option of going regular full-time in 90 days.

Responsibilities

• Impacts the quality, timeliness and effectiveness of the team; uses discretion to modify work practices and processes to achieve results or improve efficiency
• Completes work with a limited degree of supervision
• Manages calendars and independently schedules appointments
• Screens incoming calls and correspondence and responds independently a majority of the time
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance
• Arranges complex programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
• Directs complex and confidential preparation of records such as agenda, notices, minutes, and resolutions for department meetings
• Takes and transcribes dictation; composes and prepares confidential correspondence, reports, and other complex, statistical and technical documents
• Creates and maintains complex and confidential databases and spreadsheet files
• Arranges complex and detailed travel plans and itineraries
• Books travel arrangements; compiles documents for travel related meetings
• Completes daily, weekly, monthly tasks, reports and projects
• Prepares and processing expense reports for reimbursement for various staff members
• Catering meeting meals to include morning, afternoon, and evening reservations when requested
• Maintains office supplies and kitchen/break room supplies in building location
• Distributes mail
• Additional tasks as directed by local leadership staff

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Qualifications

• Bachelors degree or equivalent preferred
• 5 - 8 plus years related administrative experience
• Able to work in fast paced, flexible environment
• Self-starter with foresight to complete tasks
• Good communication skills (verbal and written)
• Customer Service able to deal with various levels of staff and personalities
• Ability to maintain confidentiality
• Multi-tasking and Prioritization
• MS Office proficiency Intermediate/Advanced with Word, Excel, Power Point

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